Hands up: who keeps their receipts?
Before you spend any money on behalf of your club or society make sure you have pre-authorisation from the Sports or Activities President. Any individual not receiving prior authorisation will not be permitted to reclaim the money and will therefore be liable for the entire cost.
When reclaiming expenses you must produce the correct documentation (receipts) and then fill in a Payments Voucher. This can be downloaded below, and is also available at the Sports and Activities Centre and site offices. This must be signed by the treasurer and another committee member or it will not be authorised.
- Claims put in be Thursday will be processed and available for collection the following Monday.
- Claims put in be Monday will be processed and available for collection the following Wednesday.
N.B. In the case of reclaiming for petrol, a VAT receipt from a non-ESSO garage is required.
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